Wednesday 20 November, 2019

How to insert a missing first name on a birth certificate

As your first official form of identification, it’s important to have your given names listed on your birth certificate.

Many people in Trinidad and Tobago still don’t have their first names on their birth certificates - especially those who grew up being affectionately called by a nickname at home.

Here’s what to do if your birth certificate is missing a first name, categorised by age group:

 

1. For children up to 5 years of age, the original computerised birth certificate, immunisation card, and baptismal certificate (if any) will be required. For parents, the originals and photocopies of the identification card or passport are needed.

2. For children between 6 and 17 years, the original computerised birth certificate and affidavits, immunisation card, baptismal certificate (if any), a letter from the school stating the child’s full name, originals and photocopy of child’s passport (if any) will be needed. Parents will be required to present originals and photocopies of their identification card or passport.

3. In the case of adults (18 years and over), the original computerised birth certificate and affidavits, with necessary Deed Poll, as well as the originals and copies of two forms of ID (ID card, passport, new driver’s permit) are needed.

Where applicants are unable to provide two forms of ID, NIS and immunisation cards, baptismal certificate (if any) and two affidavits (one from a relative and the other from a non-relative) will suffice. Additionally, a close relative – one authorised – can conduct the name insertion on their behalf.

The applicants should provide the necessary documents based on the authoriser’s age bracket/scenario along with an original authorisation letter from the owner of the birth certificate and a copy of a valid form of ID.

4. For adults 65 years and older, the original computerised birth certificate and affidavits, with necessary deed poll and court order (if any) and originals and copies of two forms of ID (ID card, passport, new driver’s permit) must be provided.

In the event that applicants are unable to submit two forms of ID, NIS and immunisation cards, a baptismal certificate (if any), and two affidavits, one from a relative and the other from a non-relative who have known the applicant for more than 5 years (applicant can also provide a self-sworn affidavits) will be accepted.

A close relative can be authorised to conduct the insertion on the applicant’s behalf. The authorised client should provide the necessary documents based on the authoriser’s age bracket/scenario along with an original authorisation letter from the owner of the birth certificate and a copy of a valid form of ID.

If documents were stolen, lost, destroyed (by fire/ flood), the applicant should provide a report from the relevant station indicating the incident along with an affidavit from a non-relative.

5. For foreign nationals, an international identification card, passport, social security card, green card and/ naturalisation certificate (which must be notarised) will be accepted.

Foreign nationals can also authorise a relative to conduct the name insertion on his/her behalf. As such the authorised client should provide the necessary documents based on the authoriser’s age bracket/scenario along with an original authorisation letter that has been notarised by a Notary Republic and a copy of a valid form of ID.

It’s important to note: if identification used was not issued in Trinidad and Tobago, the copy of the Out of State Identification used must be notarised. If the applicant cannot sign, a thumb print can be used. The process must be witnessed by a third party, who must provide a copy of their ID.

Expired IDs are accepted once within a year of expiration.

 

The name insertion process can be completed at any Registrar General’s Office. The option is also available to carry your father’s last name by inserting his name on your birth certificate as well.

For more information, click on this link: http://bit.ly/AGLATT 

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